Most Recent Minutes

April 14, 2025

PRESENT: Brooke Finley, Deirdre Crofton, Alan Jones, Mark Obbie, Beth Thomas, Seth Thomas, David Pierce, Griffin Jones, Tracey Howe

CALL TO ORDER: Tracey Howe called the meeting to order 7:08pm.  Our secretary was absent, therefore March minutes will be reviewed at our May meeting.

TREASURER REPORT: Heveron quote $350 for tax return processing, QuickBooks established, all accounts reconciled, including the Church and Grange. Cdga Nat’l Bank reflects 501-3c, Brooke will add mo. Financials to google drive.  Suburban Propane tanks need inspection to keep acct active, Seth will care for & suggested purchasing a propane tank vs renting. 

Dave suggested we move a percentage of bank balances to a Vanguard Cash Mgt Account, FDIC insured, non-political and low risk. Griffin made a motion to establish a Cash Mgt Account and transfer account balances, 2nd by Tracey.  Unanimous approval as captured:

Tracey Howe, President and David Pierce, Treasurer are authorized to act on behalf of the Bristol Hills Historical Society with the Vanguard Organizational Brokerage Account"

PRESIDENT REPORT: Tracey received a signed resignation letter from Spencer Parsons. Tracey moved to transfer Brooke from Director to VP, Dave from VP to Treasurer.  2nd by Dee.  Unanimous approval.

MEMBERSHIP: Membership appreciation event Jun 16 to coincide with monthly meeting.

NEWSLETTER: Mark Obbie updated us and encouraged board members to submit any ideas or relevant information to him for the newsletter.

BLDGS & GROUNDS: Seth updated on Church; met w/ Brody Scaffolding for estimate, Sam Garber quote pending, water damage in basement to be addressed, bulldozer estimate. Grange; front door quotes, consider where to locate Museum Sign, no need for parking lot to replace the grass, propane tank

HISTORIAN: We received a grant to digitize our records. We will need volunteers to help transport historical records and items from the Town Hall to a new location. 

PUBLIC RELATIONS: Looking for June newsletter ideas, PR on track for upcoming events, 1k followers for Burning Springs already, need date for Ken Poole, Ira Randall painting event.

PROGRAMS: Burning Springs 5/31 & 6/1, Square Dance 6/1, 15 FLX event 9/9, Ira Randall date pending

UNFINISHED AGENDA ITEMS: Assist Beth to move BHHS materials out of Bristol Town Hall, Fundraising Brooke F & Sadie F to report

MOTION TO ADJOURN: Tracey motioned to adjourn at 9:03pm.  All agreed.

NEXT MEETING: Monday May 19, 2025, 7:00pm returning to The Grange Building

*please note we will return to 3rd Monday of the month at 7:00pm  for regular meetings.