Most Recent Minutes

September 15, 2025

PRESENT: Alan Jones, Griffin Jones, Mark Obbie, Beth Thomas, Seth Thomas, David Pierce, Brooke Finley, AJ Magnan, Dee Crofton, Tracey Howe

CALL TO ORDER: Tracey H called meeting to order at 6:32pm. Aug minutes edited and approved by all.

TREASURER REPORT: All recv’d and reviewed monthly reports. AJ moved to accept report, 2nd by Beth. All agreed Acknowledgement to T/o Bristol $3k donation and T/o S Bristol $2500. Small Steps revenue over $100. Increased interest in geology & Codding Mill at Bristol Town Hall is encouraging. Dave will continue his work here.

VICE PRESIDENT REPORT: : By Law review continued Add the date, version number, page numbers, and specific file name, and eligibility around terms of office to be added. Non-profit stipulates that we need to sign a conflict-of-interest form annually. Add that the dues provision is now 12 months from initial payment.

PRESIDENT REPORT: Will submit a request for funding to T/o S Bristol from Society.

BLDGS & GRNDS: Bees removed, honey to be retrieved and corner to be repaired. Next hive to be removed in the Spring. Bill for bee removal was not received yet and Seth to send invoice. Plunger for ladies bathroom added. Foundation estimates- x3 (Mike Doser- 20k repair; Domenic & Daughters- 30-40k; Woodford Brothers- do not do foundations). Mike Doser approved to perform the foundation work and contract reviewed and motion to authorize transfer of funds from Vangard acct. to provide 65% downpayment- BHHS volunteers to supply foundation stone if needed. Tracey signed contract. BHHS must inform the historical building society that we are fixing the foundation- SPO + capital improvement form to be completed. Painting to be complete after second beehive removed. Electrician, Josh Clarke, reviewed stair lighting and they are okay, but there needs to be more outlets installed in the Grange main downstairs meeting room. Labels to be made on light switches for clarity. Call for volunteer firemen to

HISTORIAN: Records digitization continues

PUBLIC RELATIONS: Honeoye fair attended by Mark & he got a lead by a couple in Bristol who started a barn quilt business and to ask if they can run the Barn Quilt Trail- potentially new board member. Huge turnout for the geology event. The Ira Randal event was highly marketed in local papers and anticipated good turnout. RiseUp Horsemanship wants a single book donation- motion passed. To collect information on names, emails, and location- different ideas suggested. Wreaths next event. To train Jamie for membership management.

MISCELLANEOUS: Evergreen Cemetery garage sale next weekend, no electronics/clothes. Drop off day is 9/22. Staffing Ira Randall event secured. Painting pick up Sunday 6pm. Taxes automatically calculated on Square. 250th Birthday of Bristol- June 13 & 14th Bristol Fun Days hosted at Ontario County Park- $500 to have Perry Ground present and motion approved by the board. Ontario County Museum wants to borrow our farming artifacts- motion approved by board. Motion to purchase another sandwich board to advertise church donations was approved by the board. Beth to ask for a new laptop from South Bristol Town Board. Update our rental agreement that we are not renting out for political campaigns to preserve 501c3. Local and state grants experts from Morgan Chapter willing to meet with the board to discuss how we can raise more money. Need a UV light to purify the well water (neg. e-coli) and need an inline filter and we don’t have to hook into Brew and Brats- motion to spend $1000 for detailed inline filters and motion approved by the board.

UNFINISHED AGENDA ITEMS: none

MOTION TO ADJOURN made by Tracey Howe, 2nd by Alan Jones. Meeting adjourned at 8:22pm.

NEXT MEETING: October 20, 2025, 6:30 at The Grange Building